Current vacancies at Caring In Bristol.

Caring in Bristol Board Member – Role Description

Caring in Bristol’s vision is for a society where everyone in need has a home, has hope and is part of a community

Collective governance and compliance responsibilities:

As a member of the Board of Trustees, a Board Member of Caring in Bristol is responsible for:

  • Ensuring the Organisation pursues its objects as defined in its governing document
  • Understanding and consistently undertaking your specific responsibilities as a Trustee, as described in the governing document
  • Maintaining the decision-making processes and accountability associated with Board membership
  • Ensuring the Organisation uses its resources exclusively in pursuance of its objects
  •  Full participation in Board activity to ensure:
    •  That the Organisation meets its legal obligations at all times
    •  That the Organisation’s financial obligations are met at all times and that all financial dealings are accounted for adequately
    •  That the strategic direction of the Organisation is set and monitored regularly
    •  That operational practice and performance is developed and monitored against targets, with individual performance reaching and being maintained at an excellent standard
    •  Regular review of Policy and Procedure, to meet legislative changes and take into account the requirements of other appropriate bodies, such as the Local Authority commissioning teams
    •  All contracts in place are managed correctly to maximise performance and development opportunities, and that the Organisation delivers services based on its contractual obligations
    •  Employment practices are legal and that the Organisation issues and abides by contracts of employment
    •  That the Organisation regularly reviews the effectiveness of its policies on equal opportunities and anti-discriminatory practice
    •  All required insurances are in place and paid for as necessary
    •  That all premises are legally managed, safe and secure for use by staff, service users and visitors
    •  That the good name and values of the Organisation are safeguarded

In the course of participating in the scrutiny and leadership of the Organisation’s operations, it is expected that you will openly raise concerns or queries to prevent impropriety and promote best practice, actively contributing to debate and discussion.

It is also expected that all Board Members will be committed to the purpose, objects, values and ethos of the Organisation.

Personal responsibilities:

  • To have a clear understanding of the importance and purpose of meetings you will be required to attend, and be committed to preparing for them adequately
  •  To attend Board meetings regularly – with a minimum attendance of 80% p/a expected; all absences are to be notified to the Chair at the earliest opportunity (an annual report on attendance will be provided to the Board on request)
  •  To understand and agree that if any Board Member absents themselves from four consecutive meetings of the Board without approved leave of absence, they may be immediately removed from the Board by a majority vote of the remaining members
  • To understand and agree that if a Board member sends apologies but provides comments on reports, the comments will be fed into the meeting by the Chair; however if a Board member is absent and does not provide comments, he/she will be deemed to have agreed with the majority decision
  •  To attend at least one event each year that involves servicer users.
  •  Where appropriate, use your own specific skills, knowledge or experience to assist the Board to make sound business decisions, including leading on discussions, presenting papers or providing guidance on new initiatives
  •  To analyse information and, when necessary, challenge constructively
  •  To work collaboratively and provide support to peers, staff and service users
  •  To act reasonably and responsibly when undertaking your duties
  •  To declare any conflict of interest prior to your involvement in any related decision-making process
  •  Willingness to maintain confidentiality in relation to sensitive and confidential information
    Willingness to attend relevant training sessions, Annual and/or Extraordinary General Meetings and any Board development or visioning days
  •  To volunteer for a proportion of tasks, ensuring that the workload of the Board is spread evenly and fairly across its membership – for example, liaison with staff or service user groups, participation in committees or working groups and the work arising from them, or attendance at disciplinary or grievance hearings
  •  To represent the Organisation externally in a positive and professional manner, always acting in the Organisation’s best interests and participating in partnership and promotional events when they arise
  •  Willingness to interview, induct and buddy new Board members as required
  •  Provide responses to requests for information as requested and within the specified timeframe, e.g. completion of Board reports
  •  Challenge and give constructive feedback on the performance of the Board and its members, where improvement may be required.
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